Programme Controller

Job Requisition ID: 19106

Date Posted: 7 November 2024

Application Deadline: 28 November 2024 23:59 CET/CEST

Publication: Internal & External

Type of Contract: Permanent

Directorate: Navigation

Workplace: Noordwijk, NL

Grade Band: A2 - A4

Location
ESTEC, Noordwijk, Netherlands

Description
Programme Controller in the Navigation Programme Management Support Office, Directorate of Navigation.

You will report to the Head of the Galileo and EGNOS Project Management Support Office and will be responsible for consolidating, maintaining and reporting on the Galileo and EGNOS Evolution Division’s activities plan while optimising resources and supporting decision making regarding programmatic, resource deployment and business management processes.

Duties
Your tasks and responsibilities will include the following:

• Preparing, developing and maintaining overall programmatic aspects in support of the programme manager. The programmatic aspects include the work breakdown structure, cost, finance, schedule, logistics, configuration, documentation, progress control and industrial statistics, as well as general programme administration;
• Interfacing with industry on all programmatic matters;
• Assisting in the preparation of tender documents with respect to cost, management and schedule/planning/risk requirements and participating in the evaluation of proposals; preparing the information required for subsequent contract negotiations and participating in all tasks related to the placing of contracts, including negotiations with industry; and supporting contract closure;
• Monitoring the activity schedule and progress with respect to plans through the review of progress reports, participation in meetings and the follow-up of the contract action item registry;
• Supporting the organisation of project reviews and participating in the reviews falling under your area of responsibility ;
• Contributing to the preparation of management reports covering schedule, risks, financial status and forecasts, industrial return, technical progress and deployment of resources;
• Contributing to risk management functions through the identification of risks, the analysis of their impact and probability, the proposal of appropriate mitigation actions and reporting;
• Contributing to the maintenance of the programme schedule;
• Creating and maintaining the cost-at-completion as well as the closure exercise for the end of the financial year;
• Supporting the collection of evidence for audits (cost, schedule and programmatic items);
• Controlling the costs of industrial activities through the follow-up of financial plans, commitments and payments to industry;
• Assisting in the definition and implementation of planning and control procedures and tools to provide visibility on all activities related to the project;
• Supporting the configuration management function to establish and maintain the project’s technical and programmatic baselines;
• Coordinating the closure of the programme(s) as needed.

Technical competencies
Experience in or knowledge of project management, particularly scheduling and risk management aspects

Technical knowledge of or experience in project cost control

Strong business analysis and reporting skills

Understanding of the relevant ESA and EU procurement regulations

Some knowledge and/or understanding of financial regulatory frameworks, financial accounting, auditing techniques and space system architectures

Behavioural competencies
Result Orientation
Operational Efficiency
Fostering Cooperation
Relationship Management
Continuous Improvement
Forward Thinking

For more information, please refer to ESA Core Behavioural Competencies guidebook

Education
A master's degree in engineering is required for this post.

Additional requirements

• Previous industrial experience would be considered a key asset for this post
• Coordination experience would be considered an asset.

Diversity, Equity and Inclusiveness
ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.

At the Agency we value diversity, and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further, please contact us via email at [email protected].

Important Information and Disclaimer
In principle, recruitment will be within the advertised grade band (A2-A4). However, if the selected candidate has less than four years of relevant professional experience following the completion of the master’s degree, the position may be filled at A1 level.

Applicants must be eligible for security clearance by their national security administrations.

During the recruitment process, the Agency may request applicants to undergo selection tests. Additionally, successful candidates will need to undergo basic screening before appointment, which will be conducted by an external background screening service, in compliance with the European Space Agency's security procedures.

Note that ESA is in the process of transitioning to a Matrix setup, which could lead to organisational changes affecting this position.

The information published on ESA’s careers website regarding working conditions is correct at the time of publication. It is not intended to be exhaustive and may not address all questions you would have.

Nationality and Languages
Please note that applications can only be considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania, Slovakia and Slovenia.

According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States*. When short-listing for an interview, priority will first be given to internal candidates and secondly to external candidates from under-represented Member States*.

The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.

*Member States, Associate Members or Cooperating States.

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