IPMA Senior Manager (4 posts)

Job Requisition ID: 19149

Date Posted: 28 November 2024

Application Deadline: 19 December 2024 23:59 CET/CEST

Publication: Internal & External

Type of Contract: Permanent

Directorate: Director General's Services

Workplace: Noordwijk, NL

Grade Band: A2 - A4

Location
ESTEC, Noordwijk, Netherlands

Description
IPMA Senior Manager in the Independent Programme Management Authority, Inspector General’s Office, Director General’s Services.

The Independent Programme Management Authority (IPMA) is intended to address project management challenges by institutionalising project management and control process ownership, alongside initiatives in digitalisation, compliance monitoring, and training and certification, and by establishing a veto/escalation process.

Duties
The purpose of this strategic role is to overhaul and enhance project execution practices across the Agency, ensuring projects are completed in accordance with quality targets, on time and within budget.

Your main objectives will be as follows:

• Addressing the conspiracy of optimism by advocating the application of strong project management knowledge from a project’s inception, favouring the definition of a realistic project baseline and ensuring its implementation is in line with quality targets, on-time and on-cost;
• Favouring the empowerment of Project Managers to monitor and control the project baseline effectively with the support of lean and efficient compliance and performance monitoring processes;
• Supporting the implementation of harmonised digital tools and data to allow early detection of deviations and changes in risk exposure while facilitating informed and timely decisions;
• Leading and contributing to Corporate/Fast Track Reviews, Investigation/Enquiry Boards, Project Resource Assessments and Peer Reviews at both Directorate and project level;
• Guiding and contributing to IPRev/Gate Reviews in positions such as Chair, System or Expert;
• Participating in Directorate Peer Reviews, contributing your insight into and knowledge of the Directorate-specific business;
• Steering ad hoc appraisal activities in positions such as Chair, System or Expert;
• Overseeing the preparation activities for ESA Council at ministerial level reviews;
• Helping foster an agile and efficient project workforce capable of adapting to the new and rapidly changing conditions faced by the Agency;
• Participating in the definition of project management training, maturation and certification;
• Contributing to the update of the IPMA handbook and project management regulation (“Golden Rules”) and critically reviewing KPIs and metrics related to the ESA programme/project portfolio, including risks, cost and schedule, with the aim of detecting early signs of deviations and monitoring the overall health of the ESA programmatic activities.

Technical competencies
Knowledge of spacecraft system engineering, platforms, payloads and operations

Knowledge of mission risks, costs and schedule aspects

Knowledge of project management and procurement processes

Knowledge of ESA standards and policies

Knowledge of programme reviews

Knowledge of risk management

Behavioural competencies
Result Orientation
Operational Efficiency
Fostering Cooperation
Relationship Management
Continuous Improvement
Forward Thinking

For more information, please refer to the ESA Core Behavioural Competencies guidebook

Education
A master's degree in engineering and/or management is required for this post.

Additional requirements
Your overarching aim will be to improve project delivery outcomes significantly, contributing to the Agency's broader objectives of advancing space exploration and utilisation. You will do so mainly by mitigating recurring and escalating schedule delays, which invariably lead to widening disparities between anticipated and actual progress. To achieve this, you will devise streamlined processes, tools and governance mechanisms that can actively contribute to curbing delays and accompanying cost overruns.

You must have a senior profile with proven competencies in the project management, system and payload domains. Ideally, you will have one or more of the following :

• Strong leadership capabilities to drive a culture of accountability, efficiency and continuous improvement within project teams;
• The flexibility to engage with ad hoc reviews, providing authoritative input to address unique project challenges;
• A track record of managing complex projects, with the ability to navigate and rectify optimistic biases in project planning;
• Effective communication and facilitation skills to lead diverse review panels/boards and committees, fostering collaboration and consensus among stakeholders.

Diversity, Equity and Inclusiveness
ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.

At the Agency we value diversity, and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further, please contact us via email at [email protected].

Important Information and Disclaimer
In principle, recruitment will be within the advertised grade band (A2-A4). However, if the selected candidate has less than four years of relevant professional experience following the completion of the master’s degree, the position may be filled at A1 level.

Applicants must be eligible to access technology and hardware which is subject to European and US export control regulations.

During the recruitment process, the Agency may request applicants to undergo selection tests. Additionally, successful candidates will need to undergo basic screening before appointment, which will be conducted by an external background screening service, in compliance with the European Space Agency's security procedures.

Note that ESA is in the process of transitioning to a Matrix setup, which could lead to organisational changes affecting this position.

The information published on ESA’s careers website regarding working conditions is correct at the time of publication. It is not intended to be exhaustive and may not address all questions you would have.

Nationality and Languages
Please note that applications can only be considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania, Slovakia and Slovenia.

According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States*. When short-listing for an interview, priority will first be given to internal candidates and secondly to external candidates from under-represented Member States*.

The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.

*Member States, Associate Members or Cooperating States.

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