Senior Management Support Consultant (Personal Assistant)

Join us in this role where you’ll be providing administrative assistance and support to the Ørsted Malaysia Country Director, who is also the Head of Business Applications in our IT organisation. As Management Support Consultant, you’ll be the director’s closest daily partner on administrative and operational tasks to ensure that day-to-day engagements run smoothly and obligations are met. You’ll collaborate with the Country Management Office team consisting of business strategists and communication specialists.

Welcome to Digital Transformation
You’ll be part of the IT Management Support team (ITMS) where you, together with your colleagues, will provide support to our IT Centre of Excellence, while reporting to the Chief of Staff. Our responsibilities are broad and we excel at delivering seamless administrative support to the IT management team, acting as sparring partners and providing practical guidance and solutions. You’ll work closely with your colleagues in ITMS on large, cross-functional administrative and coordination tasks. As a team, we welcome you into a diverse and international team where knowledge sharing and teamwork are at the top of our agenda, both within our team and in the Ørsted administration community.

You’ll play an important role in:

• providing and coordinating administrative assistance, incl. travel and calendar planning, expense management, business materials and managing ad hoc tasks as required
• preparing, coordinating, and following up to maximize your stakeholders’ productivity and ensure they’re well prepared with all materials for meetings, activities and events
• being a trusted advisor in business management and confidential matters by staying ahead and being prepared for the management's needs before they arise
• acting as a liaison for management to help bridge local Malaysia knowledge and contexts, including local authority processes and reporting for seamless business integration and understanding
• coordinating yearly business processes and driving shared tasks across the Ørsted IT organisation and Country Management Office in collaboration with the broader ITMS team
• building and maintaining stakeholder relationships both internally and externally to acquire and maintain business information flow and processes.

To succeed in the role, you:

• demonstrate proven experience in personal or executive assistant roles, preferably in a multinational company working with in diverse workforce and matrix organizations
• exhibit strong organizational skills by multitasking, prioritising effectively, and maintaining a high level of attention to detail in a fast-paced environment
• are a strong team player and can build and maintain professional relationships with internal and external stakeholders, ensuring effective communication and collaboration
• communicate proficiently in writing and speaking and handle sensitive information with the utmost confidentiality and discretion
• have proficiency in using various software tools (MS Office and SAP are an advantage) and quickly adapt to new technologies and systems for administrative delivery
• hold a bachelor's or a master’s degree in business administration, business management, business strategy, communication, or equivalent.

Maybe you’ve read the above and can see you have some transferable skills, even though they don’t quite match all the points. If you think you can bring something to the team, we still encourage you to apply.

Join a global leader in renewable energy
Ørsted is a growing green energy major and global leader in climate action. With us you’ll play a part in driving change towards a green energy future. You’ll grow your talent in a fast-paced and high-growth industry where you have plenty of opportunities to learn and develop through challenging assignments and industry-leading experts. Here, you can perform in a friendly work environment based on trust, respect, and collaboration.

Shape the future with us
Send your application to us as soon as possible. We’ll be conducting interviews on a continuous basis and reserve the right to take down the advert when we’ve found the right candidate.

As an applicant or employee, you may request reasonable work and position accommodation or adjustments via [email protected].

Please note that for your application to be taken into consideration, you must submit your application via our online career pages and answer the screening questions relevant for your country. We don't take applications or inquiries from external recruiters or agencies into account for this position.

About the job
Application deadline:
10 January 2025

Location:
Kuala Lumpur, MY

Field of work:
Administration

Employment type:
Permanent

Work hours:
Full-time

Workplace:
Hybrid (office and home-working)

Imagine a future with Ørsted

About Ørsted
- We develop, construct, and operate offshore and onshore wind farms, solar energy farms, storage facilities, and bioenergy plants in Europe, Asia, and North America.

- Our vision is to create a world that runs entirely on green energy.

- We’ve been ranked as one of the world’s most sustainable energy companies for the past six years.

- We’re headquartered in Denmark.

- We have over 8,600 employees, working in 15 countries and growing.

An inclusive team
Ørsted wants all employees to have the same opportunities for impact and growth, regardless of age, nationality, disability, ethnicity, gender, sexual orientation or beliefs. We’re committed to secure an inclusive work environment characterised by a respect for all people so everyone feels free to openly share their input and ideas.