Finance Officer

About the job
Under the supervision of the Finance Team leader, the Finance Officer supports in preparing/reviewing/uploading ERP Dynamic in Finance module, review budget/budget revisions and other duties as per the JD and is the lead Focal point between the area office finance staff and Finance Manager.

Your main duties and responsibilities will be:

• Adherence to the P2P processes which includes (received purchase order invoicing vendor journals preparation, monitoring of Purchase order received but pending for invoicing, raising of ticket for all issues on POs invoicing, etc…).
• Ensure timely recording and review of financial transactions via ledger Journals, Project expenses journals, Vendor payment Journals, etc…
• Support to the finance Team leader and country office finance team on the ledger settlements related to the Area of operations.
• Support the Finance Team leader and Area manager who is the budget holder on the monitoring of the committed costs and pending transactions to ensure timely payment and clearance of costs unposted to projects.
• Ensure thorough review of financial documents prior to suppliers, vendors, staff payments to mitigate financial risks of losses, overpayments/underpayment, wrong allocations to projects, etc.
• Ensure timely payment of suppliers, staff expenses, salaries through online banking. This starts by the timely initiation of the payments, archiving of the payment documentation, etc.
• Review and record the partner financial reports documentation and in collaboration with the partnership coordinator ensure that the instalments are transferred and settled in due time.
• Consolidate all the departments’ forecasts needed for the biweekly bank transfer request from HQ and ensure timely submission of the request to the Country finance team (Finance manager, Finance specialist and/or Coordinator) .
• Review thoroughly the staff payroll, ensure accuracy, timely payment and record including the related tax remittance to the tax authority.
• Review outstanding advances and follow up with the relevant staff to ensure advances are cleared up within an approved time frame. In the meantime, ensure that all uncleared checks, partner advances/instalments are settled on time including the release of the retentions amounts.
• Train non-finance staff of DRC regarding finance procedures, and DRC Dynamics finance modules.
• Following the documentation naming protocol, ensure timely archiving and completeness of archived documentation to facilitate audits.
• Support to develop annual budgets for DRC Somalia offices (Master budget) and ensure all data are accurate.
• Monthly BFU/TDL reviews & monitor actual spending and advice AM/PMs to avoid overspend and plan on underspending.
• Review donor budgets from area operation offices & support AM/PMs and Finance staff on same.
• Contribute significantly to the forecasts and monitoring and updating of the budget forecasts for each active project implemented in the Area.
• During the financial reports review and clearance, support the country finance team on performing necessary adjustment/rebooking to avoid disallowed costs from the report.
• Minimize financial risks by ensuring that DRC financial policies and procedures as set in Operations Handbook and any other CO/RO/HQ instructions are strictly adhered to through predefined effective internal control system.
• Check on the completeness, accuracy and validity of information regarding payment documents during field visits & during review of scanned vouchers.
• Support in the implementation of recommendations raised through internal & external audits, compliance audits etc.,
• Support to Review and monitor partners’ financial reporting /capacity building also provide additional technical assistance to partners as necessary to maintain high standards of compliance.
• Participate in conducting trainings for staff in the field offices and develop their technical skills by ensuring all processes related to organizational policies, donor guidelines and governmental requirements are adhered to.
• Support Finance Manager in internal and external audit process
• Coordinate with HR department to ensure all taxes related to staff salaries are paid on timely manner to the relevant departments. This included taxes for Expatriate salaries, where applicable.

About you
To be successful in this role we expect you to have at least:

• Two year’s work experience in field of finance/accounting/bookkeeping in an NGO or the commercial sector.
• Diploma/University degree in Finance/Accounting/Commerce/Business Administration or two years’ experience in Finance/Accounting work.
• Fluency in written and spoken English. Fluency in local spoken languages
• Hands-on experience/skills in MS Excel (experience in working with formulas).
• Enterprise planning Resources (ERP Dynamics) knowledge will be appreciated.

Desirable

• Ability to prepare basic training modules on accounting management and conduct on the job training.
• The ability to prepare donor budgets will be an advantage.
• Experience in preparation of Donor reporting will be an advantage.

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Band: Employment band non-management H2

Work location: Mogadishu

Start date: 20th February 2025

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for employees on national contracts; please refer to our website for more details.

Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications: 22nd January 2024.
For more information about the Danish Refugee Council, please visit our website drc.ngo.

Danish Refugee Council is an equal opportunity employer. We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment regardless of personal characteristics or attributes.

Department:

Location: Mogadishu