Personal Assistant, E2E Supply Chain - Viby

Location: Viby J

Employment type: Full-Time/40 hours per week

Do you get energized by delivering high level service and support, making sure nothing falls through the cracks? Bring your forward-thinking mentality and your ability to create structure in a fast-paced environment, and we can offer you a position where your finest job is to ensure that our Management Team can focus on the business and people of Arla Foods, E2E Supply Chain.

How you will make an impact
In this role, you will be the backbone of our daily coordination where you will provide high-quality executive support and drive structured ways of working across Arla Foods E2E Supply Chain, DK. Your overall responsibility is to provide proactive, high-quality executive support to the SVP Supply Chain, including calendar planning, meeting coordination, travel arrangements, and accurate expense/per diem reporting.

Also, your task will be

• Coordinate events, facilitate communities of practice, and ensure governance—so information flows effectively, and decisions move quickly

• Support the SVP Supply Chain and the Denmark Supply Chain Leadership Team with internal events, town halls, ad hoc administration, and cross-functional initiatives; coordinate effectively with stakeholders beyond Supply Chain when needed
• Lead market communication within Supply Chain, aligning campaigns and focus areas with commercial priorities and operational capacity, ensuring consistent messaging across touchpoints
• Site Admin Community Lead and facilitate the community of Site Administrators to strengthen collaboration, improve efficiency, and drive digitalization; align on shared topics and ensure a consistent, coordinated way of working
• Establish, maintain, and govern document structures for Supply Chain (primarily in Microsoft 365/Teams), ensuring accessibility, version control, and compliance with internal standards
• First point of contact for the SVP Supply Chain on administrative matters, managing stakeholder inquiries

This role sits within Arla Denmark’s E2E Supply Chain, reporting to the SVP Supply Chain Christian Granlund and the role is placed in Viby, Aarhus.

What will make you successful
We imagine that you hold 5+ years of experience as a Personal Assistant, Executive Assistant or management administrator (calendar, travel, expenses, meeting coordination), where you have been used to coordinate and work on several agendas and initiatives simultaneously. We value that you are business minded with a high level of service-minded, solution-oriented administrator who brings structure, clarity and momentum.

As a person, you are energized by helping others, and you understand the need to be service-oriented and collaborative. With your self-driven and structured approach, you can prioritize your own time, getting things done in a logical order, on time, while still planning ahead.

You represent Arla’s culture and values positively in all interactions—approachable, professional, and discreet. We, except you, are comfortable working closely with senior stakeholders and are not afraid to voice your opinions, while demonstrating a high level of integrity as you spar with the Leadership Team on sensitive matters and handle confidential information. Your ability to translate and adapt content for different audiences.

You are comfortable working closely with senior stakeholders, and not afraid of voicing your own opinions yet demonstrate a high level of integrity as you will spar with the Leadership Team on sensitive matters and be handling confidential information. You have the ability to translate/adapt content for different audiences.

You are skilled using Microsoft Office, particularly Teams, PowerPoint, Excel, and Word. Familiarity with ERP/financial systems (e.g., SAP/PO creation, budget tools) is an advantage. Further, you embrace and encourage more digital ways of collaborating between colleagues. Finally, you are proficient in written and spoken Danish and English.

Would you like to join us?
Please apply no later than 5 December. We review applications continuously and will close the recruitment once the right candidate is found.

Shape the Future of Dairy
Arla is a global leader in the dairy industry, committed to enabling good food choices that make life better, providing people with natural, sustainable nourishment, while taking care at every step to ensure Arla is a choice they can feel good about. If you are looking to shape the future with an ambitious global cooperative that truly cares about your growth, where everyone feels valued and empowered, and collaboration is the core of culture, Arla is a choice you can feel good about.

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