Supported the project:
• Processed stipends for scholars; reviewed invoices and receipts for reimbursements, prepared payment tracker, raised requisitions, and responded to queries on payments.
• Coordinated staff and scholars travel requests; advances, flights, accommodation, and airport transfers.
• Participated in selection of eligible scholars based on the preset selection criteria.
• Maintained databases of staff, visiting scientists, consultants, and scholars.
• Maintained office assets and kept an inventory of equipment and supplies.
• Organized and documented action points from meetings.
• Supported preparation of budgets, workplans and reports.
• Reviewed accounting reports from partners and submitted to supervisors for approval.
• Reviewed documents from consultants and communicated to them on eligible reimbursement costs.
• Supported Finance department in following up on financial issues within the project.
• Supported the onboarding of the Program Officer including training of the organization’s system, policies, and procedures.
• Prepared process flow charts using Visio; tendering and evaluation processes.
• Tracked information and documents flow between the project and other departments.
• Collected and dispatched documents including partner and donor agreements.
• Created electronic and manual filing systems.
Achievements:
• Acted as Supply Chain Officer (position holder was on maternity leave from 13th April 2020 to 3rd August 2020) and performed Procurement roles including procurement of video conference equipment, scholarships and grants management information system, and recruitment of Safeguards Consultant.

Supported the Director of Finance and Administration (DFA) and unit heads in the Finance and Administration (F&A) department:
• Prepared yearly budget for DFA’s office.
• Managed DFA’s calendar, organized and documented meetings and followed up on action points.
• Managed communication to DFA from external parties.
• Reviewed documents, submitted to DFA for approval, and raised requisitions.
• Reviewed and collated departmental reports, policies, and procedures.
• Supported communication towards internal and external stakeholders.
• Organized and chaired meetings with Travel management services provider including Service Level Agreement (SLA) review meetings, organized trainings for icipe Administrators, and handled staff/ travelers’ queries and complaints.
• Environmental management committee member; prepared carbon emission reports for printing and vehicles.
• Organized and documented meetings with icipe team and hosted institutions representatives.
• Acted as liaison between icipe Administrators and F&A unit heads; organized and documented meetings and trainings.
• Booked flights, airport transfers and vehicles for official travel.
• Liaised with Guest House Manager and organized social monthly staff get togethers.
Achievements:
• Successfully oversaw transition of the new service provider for travel management services.
• Participated in co-organizing Regional Stockholm Convention; icipe is part of the convention. The event was held on 18th to 22nd March 2019 at United Nations office at Nairobi with 120 participants. I assisted in registration, recording meeting proceedings through photographs and videos, and offering general support during the meetings.

Supported the project:
• Maintained effective working relationships with project team, implementing partners, and facilitated flow of information between all partners and relevant stakeholders.
• Organized and documented progress review meetings with stakeholders.
• Prepared documents such as project presentations for technical meetings with stakeholders.
• Collated and reviewed work plans and reports by project team.
• Prepared program budgets, cash flow forecast and managed assets.
• Monitored the budget including reviewing receipts and payment vouchers.
• Drafted terms of reference and participated in recruiting panel for consultants such as Monitoring and Evaluation specialist and Mid-term reviewer.
• Raised requisitions for travel advances, expense claims and imprest float for Somaliland office.
• Booked flights, airport transfers, travel insurance and accommodation for project team.
• Liaised with Legal department on agreements with implementing partners and suppliers.
• Liaised with Procurement department to ensure timely payments to suppliers and service providers.
• Collated and prepared donor reports including narrative and financial reports.
• Liaised with Communication department to develop visibility materials, banners, and brochures.
• Supported project closure activities including disposal of assets, staff separation, closure of bank account in Somaliland and archiving of documents.
Achievements:
• Monitored the budget and completed 90% of project activities.
• Successfully displayed and shared information about the project at icipe open days on 9th and 10th November 2015.

Financial and Administrative support to the organization:
• Prepared financial reports including variance reports, cash flow forecasts and donor reports.
• Prepared budgets including overall organizational budgets and monitored budgets.
• Performed account reconciliations and analysis.
• Prepared monthly payroll and submitted tax returns.
• Managed assets including inventory recording and disposal of assets.
• Closed out project accounts upon project completion.
• Compiled information for internal and external auditors.
• Procured goods by sourcing quotations and participated in review of suppliers.
• Drafted Financial policies and procedures manual for the organization.
• Supervised Office Administrator and Operations Assistant.
Achievements:
• Developed financial controls such as petty cash system.
• Participated in organizing the National Young Womens’ Civic Training held in October 2010 with over 700 participants.